Inventory & Stock

Manage raw materials, stock movements, purchase orders, stock alerts, suppliers, and labels

Inventory

Navigate to: Dashboard → Inventory

Manages raw materials and ingredients (not finished food products — those are in Settings → Products).

Viewing Stock Levels

The main inventory tab shows all items with current stock on hand, unit of measure, reorder point, and status indicator.

Adding a Stock Movement

Click Add Movement
Select the item
Choose movement type:
- Received — new stock delivered from supplier
- Used — consumed in cooking/production
- Wasted — spoiled or thrown out
- Adjustment — manual correction to match physical count
Enter the quantity and a note/reason
Click Save

Stock Ledger

Click any inventory item to see its full ledger — a history of every movement with timestamps and the person who recorded it.

Stock Counts

Tab: Stock Counts

Used for physical counts (counting actual stock on hand):

Click New Count
Select the items to count
Enter the physical quantity for each item
Submit — the system records the variance between expected and actual

Purchase Orders

Tab: Purchase Orders

Click New Purchase Order
Select the supplier
Add items and quantities needed
Save as Draft or set to Ordered (sent to supplier)
When goods arrive, click Receive on the order to update inventory

Goods Receipts

Tab: Goods Receipts

When a purchase order arrives, create a goods receipt to update stock:

Open the purchase order and click Receive
Enter the actual quantities received (may differ from ordered)
Note any damaged or short items
Click Confirm Receipt to update inventory levels
The receipt records who received it and the timestamp

Waste Log

Tab: Waste Log

Track spoilage, breakage, and waste:

Click Log Waste
Select the product, quantity, and reason (Expired, Damaged, Overproduction, etc.)
The estimated cost is calculated automatically from the item's cost price
Edit or delete waste entries if logged incorrectly
View waste summary by department to spot patterns

Products with recipes (e.g., a meal deal) have their components listed under Settings → Products → Components. When these products are sold, production tracking automatically deducts the component quantities from inventory.

Transfers

Tab: Transfers

Move stock between locations:

Click New Transfer
Select: From Location → To Location
Add items and quantities
Submit

Stock Alerts

Navigate to: Dashboard → Stock Alerts

You will see a number badge on this menu item in the sidebar when there are unacknowledged alerts.

When an inventory item falls to or below its reorder point, an alert is automatically generated.

Viewing & Acknowledging Alerts

Alerts show the item name, current stock level, reorder point, and alert type (Low Stock or Out of Stock).

Use the filter to toggle between All and Unacknowledged alerts
Click Acknowledge to mark an alert as seen/handled — this removes the sidebar badge

Click New Supplier
Enter: Name, Contact Person, Phone, Email, Address
Assign categories (Food & Beverage, Utilities, Cleaning Supplies, etc.) — these power the supplier filter cards on the Expenses page
Click Save

Editing a Supplier

Click a supplier's name in the list to edit any detail (phone, address, contact person, categories).

How Suppliers Connect to the Rest of the System

Purchase Orders — select supplier when creating a PO; their details pre-fill
Inventory Items — each item can have a preferred supplier for Auto PO generation
Expenses — top supplier cards on the Expenses page filter entries by supplier
Stock Alerts — Auto PO uses the item's preferred supplier automatically

Labels

Navigate to: Dashboard → Labels

Print price labels or shelf labels for products.

Search for or select products to label
Choose a label format (price tag, shelf label, etc.)
Click Print Labels